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Hiring Event Staff? Here’s What You Need To Know!


When hosting an event, you cannot overlook the most important people who are present at the party – your guests. You need to make sure that someone is taking care of their needs, whether it’s food or drinks. You are not a robot to do everything at once. This is why you need to party servers. The extra people that you hire for the event can affect the entire experience.

However, if you plan to hire event staff, this is not going to be easy. So before you hire people for your party, here are the most important things to keep in mind:

Understand The Process Of Hiring Event Staff

When hiring people even for just a single event, you need to follow certain rules and regulations. These are based on details like your location and if you are planning to work with an agency or just hire individuals. When hiring individuals, you have to make sure that each of them signs a contract with you.

If this is going to be a destination event, you have to be familiar with the local rules and regulations regarding hiring event staff. If you want to hire people from an agency, you also have to consider signing a contract with them. They will be the ones to explain further details about their rules and regulations.

As mentioned above, hiring event staff is not as simple as you think it would be. A signed contract is very important for legalities’ sake. If you have a lawyer, consult with him or her to make sure that you are not breaking any rules.

Prepare Your Budget

Hiring more people for the event would mean you have to spend more. What you are willing to spend will determine the type and number of staff that you can have at your event. Research about different staffing agencies and how their staff costs are calculated. If you are planning a large-scale, black-tie, or VIP events, prepare to pay more when hiring event staff.

Ask For Recommendations

Just like anything else, you need to ask for recommendations especially if this is your first time. This is one of the easiest ways to find the best staff in town. Your friends and family members are the best sources for advice. They can also be a huge help if they have hosted similar events in the past, or hired event staff for their parties.

Ask For References

Another way to know how an event staff works is through their previous clients. If you are planning to hire from a staffing agency, ask for references. This is the best move especially if this is your first time to work with a company. Try speaking with their previous clients and find out if they loved or what they didn’t like about the services provided.

Meet And Interview Candidates

Before hiring people, meet with them and do a thorough interview. Remember that the more candidates you meet, the better. This is important if you are hiring from an agency. But if you are hiring individuals, make sure to set expectations from them. Make them understand your specific requirements.

These are just a few tips when hiring event staff. Again, your event staff can be a total game-changer. So make sure that you have the best event team behind your back to make it a successful one.

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